Promotion Letter
Tell an employee about a promotion on your letterhead: the new position and the effective date, with an optional reporting line, main responsibilities and new salary, and a line for the employee to accept, as PDF or DOCX.
This tool writes the letter that promotes an employee: the current and the new position, the date the promotion takes effect, and, if you enter them, the new reporting line, the main responsibilities and the new salary. The employee signs to accept the new position. For a raise without a new position, use the salary increment letter.
What the page cites, and why
No article of the Labour Law prescribes a promotion letter, so the page cites the rules that apply to one. Federal Decree-Law No. 33 of 2021, Article 12(2): “the employer may assign the worker to undertake work not agreed upon in the employment contract, provided that the worker provides his consent in writing.” The letter therefore ends with a line for the employee to accept the new position.
Article 13(3) requires the employer to provide “rules regarding the organisation of work, such as the regulation of work instructions, penalties, promotions, rewards and other by-laws and regulations”. Under Cabinet Resolution No. 1 of 2022, Article 14, establishments that employ 50 or more workers set these rules, and “The regulation of promotions and rewards shall include the criteria and rules related to promotions and rewards.”
The contract registered with MOHRE
The job and the wage are terms of the employment contract (Article 22(1); Cabinet Resolution No. 1 of 2022, Article 10(1)). The letter says the change will be reflected in the employment contract registered with MOHRE; updating it is a separate step. MOHRE’s service for modifying work permits and employment contracts states: “In the event of an occupation change, the new occupation must be consistent with the establishment’s activity.”
A promotion letter does not lower the salary. A lower salary needs the employee’s agreement and an amended contract, which is what the contract amendment addendum is for.
Frequently Asked Questions
What is the difference between a promotion letter and a salary increment letter?
The promotion letter is about the new position: the title, the date, the reporting line and the duties, with an optional new salary, and the employee signs to accept it. The salary increment letter records a raise, with or without a new title.
Does a promotion need the employee’s consent?
Work not agreed in the employment contract needs the worker’s written consent (Article 12(2) of Federal Decree-Law No. 33 of 2021), so the letter has a line for the employee to accept.
Is the information I enter stored?
No. Generating sends your entries to our document service, which returns the finished file and stores none of it. The full field-level data flow is published in the Privacy Notice.