Unauthorised Absence Notice
A notice on your letterhead that records the dates an employee was absent without approval and asks them to return to work or explain the absence by a date, as PDF or DOCX. The notice imposes no penalty.
This tool writes the notice an employer sends to an employee who is absent from work without approval, or who was absent and has come back. It records the dates, asks the employee to return and to explain the absence in writing by a date you choose, and states the consequences the law sets. It is a notice only: it imposes no penalty and ends nothing.
What the law says about absence
Federal Decree-Law No. 33 of 2021, Article 44(8) lets the employer dismiss without notice, “after conducting a written investigation with him”, where “The worker is absent without a legitimate reason or excuse accepted by the employer for more than (20) twenty intermittent days during one year or more than (7) seven consecutive days.”
A lesser penalty under Article 39 also needs a procedure first. Cabinet Resolution No. 1 of 2022, Article 24(3): none of the penalties may be imposed “except after informing him in writing of the charges against him, hearing his statements, investigating his defence and recording the foregoing in a report”. The notice asks for the employee’s explanation; the investigation notice letter handles the next step.
A worker absent because of illness must inform the employer “within a period not exceeding (3) three working days, and submit a medical report on his condition, issued by the medical entity” (Article 31(1)). The notice reminds the employee of this.
Reporting the absence to MOHRE
Article 50(3): “The employer shall notify the Ministry of the incident of absence from work as per the procedures specified by the Implementing Regulation hereof.” Cabinet Resolution No. 1 of 2022, Article 28(1)(a) sets the condition: “The absence from work shall have exceeded 7 consecutive days, without the employer’s knowledge of the worker’s location or the possibility of communicating with him.”
While the employee is still absent, the notice states this rule. The report itself is made to MOHRE through its own procedure; this letter is not that report.
Frequently Asked Questions
Can an employer in the UAE dismiss an employee for absence?
Yes, without notice, for absence without a legitimate reason or accepted excuse of more than 20 intermittent days in one year or more than 7 consecutive days, after a written investigation with the worker (Article 44(8) of Federal Decree-Law No. 33 of 2021).
Is this letter an absconding report?
No. It is a notice to the employee. Where an absence exceeds 7 consecutive days and the employer does not know where the worker is and cannot reach them, the employer notifies MOHRE separately (Article 50(3); Cabinet Resolution No. 1 of 2022, Article 28(1)).
Is the information I enter stored?
No. Generating sends your entries to our document service, which returns the finished file and stores none of it. The full field-level data flow is published in the Privacy Notice.