Notice of Disciplinary Investigation
Tell an employee in writing what is alleged and invite them to a hearing to state their defence, before any penalty is decided, on your letterhead as PDF or DOCX.
In the UAE no disciplinary penalty — not even a written warning — may be imposed until the employee has been told in writing what they are accused of, heard, and their defence investigated and recorded. This tool writes that first notice, on your letterhead: what is alleged, when the company became aware of it, and when, where and before whom the employee may state their defence. It decides nothing.
The rules the notice follows
Cabinet Resolution No. 1 of 2022, Article 24(3): a penalty may be imposed only “after informing him in writing of the charges against him, hearing his statements, investigating his defence and recording the foregoing in a report”. Article 24(4): an employee may not be charged with a violation detected more than 30 days earlier, and no penalty may be imposed more than 60 days after the investigation is completed. The tool refuses a notice for a matter the company became aware of more than 30 days ago.
Federal Decree-Law No. 33 of 2021 adds that only one penalty may be imposed for one violation, and none for conduct outside the workplace unless it relates to work (Article 41). A dismissal without notice under Article 44 needs a written investigation first.
What the letter says — and does not
It states the allegation as you type it, the date the company became aware of it, and the hearing date, time, place and investigator. It says in terms that the notice is not a penalty and that no decision has been made, that the employee may state a defence, submit documents and name witnesses, that the statements will be recorded in a report, and that the investigation may find no violation.
The law gives the employee no right to a representative at the hearing, so the letter offers none. A suspension during the investigation (Article 40(1)) is a separate decision and is not part of this notice.
Frequently Asked Questions
Must an employee be heard before a warning in the UAE?
Yes. No penalty in Article 39, a written warning included, may be imposed until the employee has been informed in writing of the charges, heard, and their defence investigated and recorded (Cabinet Resolution No. 1 of 2022, Article 24(3)).
How long does an employer have to start a disciplinary case?
An employee may not be charged with a violation detected more than 30 days earlier, and a penalty may not be imposed more than 60 days after the investigation is completed (Article 24(4)).
Is the information I enter stored?
No. Generating sends your entries to our document service, which returns the finished file and stores none of it. The full field-level data flow is published in the Privacy Notice.